This Privacy Policy describes how Qwentun ("the App"), a private internal application owned and operated by Abilene Partners ("Company," "we," "us," or "our"), handles data. The App is used exclusively by individuals authorized by Abilene Partners for internal accounting and expense-reconciliation purposes. It is not a public or commercial product, and it is not directed at, marketed to, or made available to the general public.
| Category | What it is |
|---|---|
| Receipt & invoice files | Images or PDFs of receipts/invoices uploaded by authorized users. |
| Extracted document data | Vendor name, amount, date, and card details automatically read from an uploaded document. |
| QuickBooks Online data | Transaction, account, class, location, and vendor records read from and written to the connected QuickBooks Online company via Intuit's API, using an authorized user's OAuth connection. |
| Card configuration | Display names and last-four digits of company card accounts, entered by an authorized user for matching purposes. |
| Usage data | Basic application logs and API usage volume, used for cost tracking and troubleshooting. |
We do not use this information for advertising, and we do not sell or rent it to third parties.
The App relies on the following third-party service providers to operate:
| Provider | Purpose |
|---|---|
| Intuit / QuickBooks Online | Accounting data storage and the accounting system of record. Governed by Intuit's own privacy policy. |
| Anthropic (Claude API) | Reads uploaded receipt/invoice images to extract vendor, amount, date, and card information. |
| Netlify | Application hosting, file storage, and database infrastructure. |
Uploaded documents and their extracted data are retained for as long as needed to complete and keep a record of the reconciliation process, or until an authorized user deletes them within the App. QuickBooks Online records themselves are retained according to Abilene Partners' own QuickBooks Online data retention practices.
QuickBooks Online authorization credentials are encrypted at rest. Access to the App is restricted to individuals authorized by Abilene Partners. No system is completely secure, and the App is provided without a guarantee against unauthorized access, though reasonable safeguards are in place.
The App is an internal business tool not directed at children, and we do not knowingly collect information from children.
This Privacy Policy may be updated from time to time. The "Last updated" date above reflects the most recent revision.
Questions about this policy can be directed to tex@abilenepartners.com.